In the case of administrative exigencies of Company's
work, employees can be transferred, irrespective of the period
of service rendered by an employee at a particular station. However,
the above provision or any other changes in the policy laid down
hereunder would be exercised at the sole discretion of C&MD.
Transfer of Officers should generally coincide
with the academic session of their wards.
Transfers should be restricted to the minimum essential
to fulfill the objectives outlined in the next para.
Objectives
The following objectives will kept in view while
effecting transfer of employees:
Organizational needs for manning various
positions
Exigencies of Company's work.
Filling up of vacancies, consequent upon
promotion/ retirement of employees or on creation of
new posts.
Rotational assignment to provide exposure
to different work environment and functional areas aimed
at career development of employees; and
Requirement of a Unit / Office to have
incumbent having specialized knowledge or experience.
Salient Features of Transfer Policy
Workmen Categories
Workmen up to and including the level of Personal
Assistant and equivalent working at Units and Corporate Office
may be rotated within the Unit / Office at least once in three
years. However, on account of administrative exigencies, they
can be transferred from one Unit / Office to another Unit
/ Office / Mktg. Division".
Employees posted in Marketing Division including
CMO may be transferred to any Zonal office or Field Offices
after three years. However, period of three years may not
be essential in the event of transfer after promotion.
Officer Categories
In terms of the Transfer Policy, all level of
Officers category will be divided into the following Groups:
Generally officers may be transferred at least
once during their tenure of service within the Group. If officers
could not be transferred even once during their tenure of service
in the particular group on account of exigencies of work in
that unit, he may be considered for transfer at the time of
promotion from on group to another
Tenure as Head of the Unit
Tenure of a particular officer as Head of
the Unit may not be more than three years in one unit, after
which he may be rotated from one Unit / office to another unit
/ office.
Marketing Discipline
The employees posed in Marketing division, including
CMO, may be transferred to any zonal office or Field offices.,
after three years. However , period of three years may not be
essential in the event of transfer after promotion.
Inter-Disciplinary Transfers
In terms of the extant policy for diversification
of employees from one discipline to another, following procedure
is followed :
Requests from individual employees for
diversification from one post / discipline to another
post / discipline is not entertained, as it is the basically
prerogative of the Management to decide whether or not
there is need to diversity an employee from one post
/ discipline to another in the interest of work.
In view of operational / organizational
and administrative consideration, Management, has got
inherent right to utilize the services of every employee
in any job /post wherever considered expedient.
In some cases where it is found that
the right type of individuals / employee matching the
job requirements of a particular post are not available,
the management may invite applications from employees
working in other disciplines on lateral transfer basis,
who are attitudinally keen to diversify on such a post
in the new discipline and who possess the requisite
qualifications and experience. This course for filling
up of posts is treated as direct recruitment and such
posts are plotted on relevant direct recruitment rosters.
In terms of the above Scheme, while
in the past, officers in Group I & II, i.e. Executive
/ Officer / Asst. Manager and equivalents and Dy. Manager
/ Manager / Sr. Manager were diversified from one discipline
to another, there were not many cases when officers
in Group III, i.e., Chief Manager / Dy. General Manager
/ Addl. General Managers were rotated from one discipline
to another. Keeping in view the sensitivity of the jobs
at higher levels, officers in Group III may be more
frequently inter disciplinary transferred on administrative
consideration.
Sensitive Area of Work
In order to ensure that vested interests are not
developed for unduly long stay of officers, the following disciplines
have been identified as "Sensitive Area of Work" Accordingly, officers
in such disciplines may be transferred every three years.
Marketing
Materials
Vigilance
Exceptions to Transfer Policy
Following exceptions are also made to the Transfer
Policy, for consideration, on merits of each case:
Officers having one year or less service
to superannuate may not be covered by the above policy,
except in cases where such officers request for posting
at a particular station
Very severe medical problems of self
/ spouse / dependant children on account of Cancer,
Mental, Poliomyelitis, Tubercular, Leprosy, Thalassaemic
Major.
For this purpose, medical certificate issued by
CMO in respect of employees posted at Units (including employees
of D & C Cell of Mktg. Division) and from Civil Surgeon / Medical
Supdt. of a govt. Hospital for employees of Corporate Office /
Mktg. Division will be required.
Facilities On Transfer
Medical Facilities
An employee. who is transferred from one station
to another under the Transfer Policy of the Company and leaves
his family at his old station upto a period of two months, or,
the period for which an employee has been allowed to retain
residential accommodation, However, medical facilities, for
self and dependent family members, to the extent available in
company's hospital, will be available to the employees, irrespective
of period / place of posting.
Retention of Residential Accommodation
An employee on transfer shall be allowed to
retain the residential accommodation at old station for a
period not exceeding of two months. Further , in the event
an employee's child is due to appear in the Board examination,
i.e., X, XII class, such cases will be considered on merit
each case and permission would be granted with approval of
CO.
On being allowed to retain the residential
accommodation at the old station, in case of Company leased
/ self-leased / rented accommodation, the Company will continue
to pay rent to the lessor / employee , at the existing rate,
subject to the certification by the transferee unit that Township
accommodation has not been allotted to the concerned employee.
In case of township accommodation, recovery / license fee
will also continue to be effected from the employee at the
rate applicable at the time of transfer.
During the period when the transferred employee
has been allowed to keep the accommodation at the old station,
he will be allowed to stay in the Company's guest house /
transit accommodation, subject to availability, by payment
of prescribed charges. In places where there is no Company's
guest house or when the guest house / transit accommodation
is not available, the concerned employee will have to make
his own arrangement for stay. House Rent Allowance / township
accommodation will not be allowed at the new station during
the period of employee has been allowed to retain leased /
rented / township accommodation at the parent Unit / Division,
except for a period not exceeding fifteen days to look for
suitable residential accommodation at new station, or, the
'Transfer Incidental", at the specified maximum amount of
ceiling for 7 days, as indicated at clause 5. The house rent
will be regulated as under:
The employee can avail either of
the two, i.e., lodging charges at actual for 7 days,
subject to a maximum ceiling for 7 days, as specified
at clause 5, or, maximum 15 days admissible rent
of the house, an employee has taken at the new place
of posting;
The admissible House Rent shall be
allowed for a maximum period of 15 days just prior
to the joining of the family of an employee at the
new place of posting. For claiming the house rent,
an employee has to produce house rent receipt where
he is going to stay.
Facilities under TA/DA Rules
Journey on transfer shall be deemed to commence
and end at the residence of the employee at the headquarter.
For journey on transfer, an employee shall
be entitled to the following travelling allowance.
Journey by Rail
Entitlement
Class of accommodation appropriate
to the status of the employee in the case of
Transfer shall be as under.
For employee at the level of
AC 1st Class Sr. Manager & above.
Employee in receipt of basic
1st Class/ACC2 tier pay Rs. 4950 & above.
For employee in receipt of
pay IInd Class Rs. 4950.
Admissibility of TA
For journey by rail, an employee
may draw for self, actual fare by rail from
the Old HQs to new HQs for the class of accommodation
actually used by him including charges incurred
for reservation or sleeping or other accommodation.
Extra actual fare for each
member of his family above the age of 12 years
who accompanies him and for whom full fare
is actually paid and one half for each child
between the age of 5 years and 12 years for
whom such fare is actually paid;
To cover incidental expenses,
an employee will be entitled to single fare
of the rail ticket from old station to the
new station of the class by which the employee
is entitled to travel under clause (a) above.
No incidental expenses will be admissible
in respect of the journeys of the members
of the family.
Note:
The employee travelling by
ACC 1st class by Rajdhani Express shall be
paid rail fare plus additional single fare
of the rail ticket for meeting incidental
expenses of the entitled class by train other
than Rajdhani Express. However, in the case
of officers who are entitled to travel by
ACCC 2nd class in terms of TA/DA rules, the
rail fare and a single fare of the rail ticket
for meeting incidental expense would be limited
to the rail fare of the ordinary mail/ express
train to which an employee is entitled to
travel and the fare charged by Rajdhani Express,
whichever is less.
Disturbance Allowances
In case of officers, disturbance allowance
@ 50% of the basic pay received immediately
before transfer, subject to a minimum of Rs.6550/-
and in the case of workers, 50% of maximum
of the pay-scale immediately before transfer,
subject to a minimum of Rs.2900/- shall be
payable, provided however, that the payment
under TA/DA Rules would be restricted to the
fare of the class to which an employee is
actually entitled. The disturbance allowance
includes packing charges, as also the personal
insurance required at the time of transfer.
However, transit insurance premium for the
personal effects on transfer of an employee
shall also be reimbursed on production of
receipt from Insurance Company.
Journey By Road
One road mileage at the rate of
which the employee is entitled under TA/DA Rules
for self, plus one Additional road mileage if
two of this family members travel with him and
the third road mileage if more than two members
of his family travel with him
To cover incidental expenses, one
additional road mileage at the rates indicated
under TA/DA Rules.
In addition, the employee would
be entitled to reimbursement of actual expenses
incurred on transportation of personal effect
subject to what would be admissible if the maximum
weight mentioned below is transported by passenger
train on production of Railway / Goods Agency
receipt. The limits of personal effects that may
be transported by passenger train would be as
under.
Pay Range (per month)
If not possessing family
If possessing family
Employee drawing BP of Rs. 8100 and above
2000 Kgs.
Full wagon by goods train or 6000 Kgs.
Employee drawing BP of Rs. 4650 & above
but below Rs. 8100
1000 Kgs.
3000 Kgs.
Employee drawing BP below Rs.4650.
750 Kgs.
1500 Kgs.
Note:
Cost of transportation of personal
effects by Quick Transport service is reimbursable,
subject to weight limits mentioned above and if this
service is actually used.
The personal effects may be transported
from the old Hqs. to the new Hqs. to another station
or from another station to the new Hqs, subject to
the condition that the total reimbursement for the
transportation shall not exceed what would have been
admissible if the maximum permissible weight had been
transported by passenger train from ld Hqs. to New
Hqs.
When personal effects are transported
by rail between places not connected by rail, transportation
charges as per actual will be reimbursed on production
of goods agency receipts, subject to maximum of the
amount calculated @ 14 paise per 40 Kg. / Per KM by
the shortest route between the old Hqs and the new
Hqs. for carrying the maximum weight age prescribed
above.
Transport of conveyance
Transport of Conveyance between stations connected
by rail:
The actual cost of transportation
of employees own motor car / Motor cycle / scooter/
Bicycle from old Hqs to new Hqs will also be admissible.
Reimbursement will be allowed in respect of one
conveyance only and will be limited to the cost
of transportation of conveyance by passenger train
at owners risk at the following scale:
Employee drawing basic pay of Rs. 8100 and
above
One Motor / Car / One Motorcycle / One Scooter
/ One Bicycle.
Employees drawing basic pay below Rs. 8100
One motorcycle/ one scooter / one bicycle.
Where the vehicle is carried by a
Goods Train the employee would be entitled to the
reimbursement of freight charges plus the cost of
packing and transporting the vehicle to and from
the Goods shed both at the station of departure
and arrival, subject to the conditions that the
total reimbursement would be limited to the freight
charges by passenger train.
If the motor car/ motor cycle is transported by
loading it on a truck between stations connected
by rail, an employee would be entitled to the actual
Freight subject to maximum of the freight admissible
had the conveyance been transported by passenger
train. If, however, it is transported by rad under
its own Power, he may draw an allowance @ 95 paise
per KM for motor car, 45 paise per KM for motor
cycle or scooter, subject to the ceiling admissible
had the conveyance been brought by passenger train.
If the employee or the members of his family travel
in that car/ motorcycle / scooter, he may draw in
addition for self and / or family members, rail
fare as laid down under TA/DA Rules.
Transportation of Conveyance between station
not connected by rail.
TA under TA/DA Rules will be payable in respect
of tde members of the family and personal effects only if
they precede the employee within one month of the date of
transfer or follow the employee 6 months from the date of
transfer. This limit of 6 months and one month as prescribed
above may be relaxed by C&MD / Director / GM.
If employees , have to pay octroi on personal
effects while these are being transported from old a new Hqs.
the same will be reimbursed at actual, subject to production
of documentary evidence.
Transfer Incidentals
The employee, who get transferred from one
station to another, where there is no guest house facility
shall be allowed Transfer Incidental, at the rates specified
below, upto maximum period of seven days (inclusive of all
holidays). In case the stay is less than seven days, payment
shall be made on pro rata basis with reference to actual charges
or prescribed ceiling ( as indicated below), as the case may
be Transfer Incidentals will be treated as part of transfer
TA and admissible only after an employee joins the new Hqs.
In case, an employee makes his own arrangement for stay at
new Hqs or has already hired accommodation for his residence
at the new Hqs, he shall not be entitled to, "Transfer Incidentals"
Pay Range or status of the employee
Transfer Incidentals
Executive Director
Lodging Charges are reimbursable at actual on production
of cash receipt.
Officers in receipt of BP of Rs.12250 & above upto the
level of GM
Actual subject to ceiling of Rs.3500/- on production
of cash receipt for stay in Hotel/ Govt. / Public Sector
/ Pvt. guest House.
Rs. 9000-12249
Actual subject to ceiling of Rs. 2500/- on production
of cash receipt of stay in Hotel / Govt. / Public Sector
/ Pvt. Gst. Hse.
Actual subject to ceiling of Rs. 900/- on production
of cash receipt for stay in Hotel/ Govt./ Public Sector
/ Pvt. Gst. Hse.
Joining Time
Joining Time to the employees on transfer shall
be regulated as per Civil Service (Joining Time) Rules 1979,
as amended, from time to time.
Joining time shall be granted to an employee
on transfer to enable him to join the new post either at the
same or new station. No joining time shall be admissible in
case of temporary transfer. However, actual transit time as
on tour shall be allowed.
Not more than one day's joining time shall
be allowed to an employee to join a new post within the same
station or which does not involve a change of residence from
one station to another.
In case involving transfer from one station
to another and also involving change of residence, the employee
shall be allowed joining time with respect to the distance
between the old Hqs and the new Hqs by direct route and ordinary
mod (s) of travel as indicated below. When holiday(s) follows
joining time, the normal joining time shall be deemed to have
been extended to cover such holidays.
Distance between the old Hqs & New Hqs
Joining Time admissible
Joining time admissible where transfer involves continuous
travel by road for more than 200 Kms.
1000 Km. or Less
10 days
12 days
More than 1000 KM
12 days
15 days
More than 2000 KMs
15 days
Except in case of travel by Air for which the max. will
be 12 days
15 days.
When an employee joins the new post without
availing full joining time, the number of days of joining
time as admissible, subject to maximum of 15 days reduced
by the number of days actually availed of shall be credited
to his leave account as Earned Leave.
Joining time shall be combined with vacation
and or regular leave of any kind or duration except casual
leave.
Admissibility of TA & Joining time in case of transfer of employee's
own request.
When an individuals transfer is made on his
request, he shall be entitled to the following facilities.
i)
When an employee is transferred on completion of 10
or more years of service at one station at his own request.
Full Transfer TA & Joining time as admissible under
the Rules.
ii)
When an employee is transferred on completion of 3 or
more years of service but less 10 yrs. at one station,
at his own request.
Only Transfer TA & reimbursement of exp. incurred on
transportation of personal effects as admissible under
the Rules.
iii)
When an employee is transferred from one station to
another within a period of 3 years at his own request.
